AS6081: Fraudulent/Counterfeit Electronics Part: Avoidance Detection, Mitigation, and Disposition Distributors

This standard sets forth practices and requirements for use by distributors of Electrical, Electronic, and Electromechanical (EEE) parts purchased and sold from the Open Market, Including purchased excess and purchased returns.

SAE AS6081 REQUIREMENTS

1. Quality Management System – The Organization shall be certified to a quality management system standard, ISO 9001, SAE AS9120 or equivalent by a Certification Body accredited for the specific standard.

2. Fraudulent/Counterfeit Parts Mitigation Policy – The Organization’s executive management shall define and document its policy to prevent the purchase, acceptance, and distribution of fraudulent/counterfeit parts. The Organization shall also state its policy regarding the disposition and reporting of parts determined to be suspect, fraudulent, and /or confirmed counterfeit.

3. Fraudulent/Counterfeit Electronic-Parts Control Plan – The Organization shall develop and implement a fraudulent/counterfeit electronic parts control plan that documents its processes used for risk mitigation, disposition, and reporting or fraudulent/counterfeit parts.

4. Customer Related Contract Review, Agreement, and Execution – The documented process shall specify the review, agreement, and execution of contractual requirements to minimize the risk of fraudulent/counterfeit parts trade. Including notify Customer in no more than 5 days if commitments cannot be satisfied, disclose in writing at the time of each individual quotation, the source of supply by company name and location and provide product warranty for a minimum of 1 year,.

5. Supplier Approval and Source Selection – Assess potential sources of supply to determine the risk of receiving fraudulent/counterfeit parts. Maintaining a register of approved suppliers.

6. Purchase Order Requirement – The Organization shall communicate and document contract provisions that establish purchasing controls for fraudulent/counterfeit part avoidance.

7. Supply Chain Traceability – The documented processes shall require the retention records providing supply chain traceability wherever such traceability exists.

8. Preservation of Product – The Organization shall preserve the product internal processing and delivery to the intended destination in order to maintain conformity to requirements. Preservation shall include identification, handling, packaging, storage, and protection.

9. Verification of Purchased Product –The Organization shall verify purchased product according to Table 1.

TABLE 1 – LOT SAMPLING PLAN

AS6081

 

10. Control of Nonconforming Product – The Organization shall ensure that product which does not conform to product requirements is identified, segregated and controlled to prevent its unintended use or delivery. A document procedure shall be established to define the controls and related responsibilities and authorities for dealing with nonconforming product.

11. Material Control – The documented processes shall not alter, obliterate or redact any information from the OCM’s labeling, control excess and nonconforming parts and control suspect or confirmed fraudulent/counterfeit parts to preclude their use or reentry into the supply chain.

12. Reporting – The documented processes shall require that all occurrences of suspect, fraudulent and confirmed counterfeit parts be report within 60 days of identification, to internal organizations, and to customers, applicable Government authorities (e.g., GIDEP or ERAI).

13. Personal Training – Personal involved with direct handling of electronic parts shall be trained in techniques for detecting suspect/fraudulent/counterfeit parts.

14. Internal Audit – The Organization shall conduct internal audits at planned intervals to determine whether the quality management system.